Since the initial use of cheque in payment system, cheque archival has been one of the most mandatory tasks. In conjunction with the Uniform Commercial code, banks and financial institutions are required to maintain the capacity to furnish legible copies of cheques for reference, such as evidence of transaction or reject reason that may be questioned seven years after receipts of the cheques.
Unfortunately, despite the advances made in technology, majority of banks still depends on manual cheque archival, not realising the complexities and potential issues that it brings.
|Current Cheque Archival||Potential Issues|
|Cheques are frequently distributed, handled and processed among multiple parties: customers, financial institutions, (staffs and divisions), and cheque processing centres.||Cheques may be misplaced, stolen, or lost, leaving either staff or customer no copy of deposited cheques.|
|Cheque information is manually input by a staff who must reads the cheques one by one.||The task is time-consuming and labour-intensive, thus highly potential to human errors, such as misreading or mistyping of information, leading to data discrepancy and finger pointing of parties to take the blame.|
|Copies of cheques are usually recorded and stored manually in paper copies, micro film or micro fiche.||Cheque retrieval by scanning through paper files or examining micro films using a magnifying glass requires more effort and time|
|If the storage area is far from the cheque processing centres, banks need outsourced courier companies to deliver physical of cheques.||Banks are getting more dependent on the third party, increasing operating cost due to extra cost for transportation to the storage area.|
As the consequences of such complex cheque archival, banks may encounter serious risks, from disadvantaged customers due to time-consuming cheque processing, inefficient business operation to jeopardised corporate image.
To anticipate these risks, PT Murni Solusindo Nusantara has developed SMARTARCHIVE™ a comprehensive solution for an effective and efficient cheques archival and retrieval.
A seamless integration of SMARTARCHIVE™ results in a streamlined workflow of cheque archival, from MICR data and image capturing, sorting, archiving, verification, batching, balancing, exporting data to generic file format or direct posting to payment processing centres.
Automatic and High-Speed Cheque Processing
SMARTARCHIVE™ reads MICR code, endorses, captures image, and sort cheques at speed of up to 97 documents per minute.
SMARTARCHIVE™ captures information on both sides (front and rear) of the cheque, including MICR data, in three digital image options: B/W, Grayscale, Colour .
Flexible Cheques Searching
SMARTARCHIVE™ is capable of sorting cheques based on any or combination of MICR fields.
Defined Cheque Searching
SMARTARCHIVE™ is also capable of sorting cheques based on the defined range: equal to, greater than, less than, greater than or equal to, less than or equal to, range.
Periodic Statement Updating
SMARTARCHIVE™ periodically (hourly, daily, weekly, monthly, etc.) updates both MICR data and cheque images for report generation. To anticipate potential damage and loss of the statement, CD-ROM and DVD are applicable as alternative to the microfilm/microfiche.
With SMARTARCHIVE™, banks is enabled to improve customer service while business efficiency and enhance corporate image through improved speed of cheque processing, accuracy of data, and security of transaction.